Absolute DJS Kelowna
DJ Terms and Conditions
DJ Terms and Conditions
The following text represents the general terms and conditions of Absolute DJS Kelowna.
• Booking Agreement issued to all Clients at the time of booking one of our mobile disco packages.
• Absolute DJS Kelowna, in consideration of the total amount specified, will provide the services of DJ on the date of function, at the agreed location for the agreed performance times, as stated on the Booking invoice Form.
• The services consist of music selection from the Company’s music library, and providing suitable equipment to play the selected music.
• The Company will make every effort to play all requests, subject to such music being available on the date and suitability for the function and venue.
• The Company will take reasonable steps to obtain songs not contained in the music library. If, in the unlikely event the Company is unable to obtain a particular track, Absolute DJS Kelowna will inform the customer as soon as possible.
• The selection of equipment to be used at the event is left to the discretion of the Company, and is based upon the size and conditions of the event location.
• Function = Event, Party, Wedding Reception, Club/Corporate/Commercial event, any organized entertainment.
• DJ = Us, We, Company, Absolute DJS.
• Client = You, Hirer, Function Coordinator, Event manager, Club management, Customer.
Booking and Payment
To confirm and secure your booking, you will receive a confirmation booking/ invoice from Absolute DJS Kelowna, stating date, price and location. If you did not receive a Confirmation Booking, that will be because your event hasn’t been confirmed.
To book and reserve Absolute DJs, a contract must be signed and a 50% deposit required. The remaining balance is due one week prior to the event date. *All events booked within one month of the event date require the full event balance paid within one week of the event date.
• Any cancellation must be made no less than (90) days prior to the scheduled occasion. Notification must be in writing. In the event that such cancellations are made within (30) thirty days of the scheduled occasion, the client shall owe the balance due within 10 days of the notice of cancellation.
• All deposits and payments are non-refundable. This (90) ninety day period allows us a fair and reasonable time period to possibly gain back a booking for the date, as we will have turned away other potential customers while holding your reservation.
• In the event that an occasion must be rescheduled due to rain or any other circumstances, Absolute DJs can transfer any deposits based on availability of the DJ and of Absolute DJS Kelowna. In the event Absolute DJs is unavailable on the new rescheduled date and it is (90) days prior to the occasion, a full refund will be issued. In the event the occasion is within (90) ninety days all deposits and payments would be forfeited.
• There shall be no discounts or refunds given in the event that the occasion is finished earlier than the time period contracted. The balance shall be due and payable to Absolute DJS Kelowna no later than one week prior to the event.
Standard of Dress
• The DJ will be dressed appropriately for the occasion. The DJ dresses as a guest of the event.
• One Meal to be provided.
• The Client agrees to provide a meal for one (1) Absolute DJS Kelowna staff member during any catered engagement that operates for longer than four (4) hours.
• Extended Performance Hours.
• The Client may request that the DJ plays longer than the contracted performance times. Absolute DJSKelowna will provide an extended performance at the specified overtime rate, provided any overtime is paid in full at the time of the request and that approval has been obtained from the venue Manager if applicable. The availability of the Company for overtime cannot be guaranteed.
Health and Safety
• The Client shall provide DJ with safe and appropriate working conditions.
• DJ requires a MINIMUM of one 10 amp circuit outlet from a reliable power source within
10 meters (along the wall) of the setup area. This circuit must be free of all other connected loads.
• The DJ, at his discretion, reserves the right to discontinue all or part of the equipment usage if the power provided is not capable of operating the equipment. without risk of damage to the equipment, the Company, personnel or the public, or if the working environment constitutes a health and safety risk.
• The surface on which DJ’s are to play cannot be dirt, gravel, or any other unstable surface. If applicable, the customer agrees to furnish a facility that completely covers the Company’s equipment from direct sunlight and rain.
• If service must be discontinued for any of the aforementioned reasons, the full balance is still due.
• The Client will be responsible for any damage, normal wear and tear excluded, to equipment (sound/lighting equipment, music library and/or company vehicles) provided during the contracted time period, including the time allowed for setting up and packing away, unless damage is due to the
• In order to prevent equipment damage DJ reserves the right to deny any individual other than employees of Absolute DJS Kelowna access to the sound system or any other equipment in his possession.
• Absolute DJS Kelowna requires a minimum of 60 minutes for setting up and 40 minutes to pack away equipment.
• The Company will not, under any circumstances, cut corners regarding the health and safety procedures inherent in this process.
• The Client will be responsible for the theft of any equipment (sound/lighting equipment and/ or music library), along with any personal/business belongings of Absolute DJS Kelowna personnel.
• Absolute DJS Kelowna, at its discretion, reserves the right to discontinue all services on the function date until such items are returned, or an agreement has been reached regarding suitable recompense.
• The Client is responsible for the conduct of all persons attending the event weather those persons are invited or not. Absolute DJS Kelowna do not take any responsibility for controlling rowdy behavior or ejecting unwanted persons from the venue. Our DJ’s have the right to perform in a safe environment.
• DJ reserve the right to cease performance should any physical, verbal abuse, or intimidating actions be made to the DJ or anyone accompanying the DJ. If the Client is able to resolve the threatening situation within a reasonable amount of time (maximum of 15 minutes), DJ shall resume performance in accordance with the original terms and conditions of this agreement. Client will be advised of any problems that we may have in this respect with any of your guests.
• Client shall be responsible for payment in full, regardless of weather the situation is resolved, or weather DJ resumes performance.
• The Company is not responsible for any power outages. Since every reasonable safeguard is assured the Company cannot be held responsible for any sudden malfunction or breakdown of any electrical equipment as this is an unavoidable occurrence and is outside of our control.
• We will, however, make every reasonable effort to rectify the situation. In the extremely unlikely event that suitable back up equipment is not available, the Company will refund the portion of fees paid prorated to any time lost or if in the extremely unlikely a total failure occurs, the client will be refunded the total contracted fee in full. In this situation this will be the full extent of our liability he or she is entitled to and no further damages may be sought against Absolute DJS Kelowna.
• Absolute DJS Kelowna is not liable in any way for any injuries that may occur due to the actions of the Clients and/or any of the Clients guests. This may include, but is not restricted to drunkenness or other forms of intoxication and misbehavior.
• If the performance start time is delayed due to the inability of the DJ to gain access to the performance area, or any other delay beyond the DJ’s reasonable control, the Company will not be liable for any refund whatsoever.
• The same applies if the agreed performance time is cut short for any reason beyond the Company’s control.
• Liability is only limited to money paid by client only.
• In the event of illness ABSOLUTE DJS Kelowna reserves the right to substitute the DJ assigned to the performance.
• The Company, at its discretion, reserves the right to apply additional charges in certain circumstances.
• These charges will only apply if the conditions of the function differ from that stated in the original Booking Agreement. For example, if the DJ incurs extra expenses in respect of parking fees etc.
• All written modifications or additions must be agreed upon by both the Company and the Client. This constitutes the entire agreement between the Client and the Company.
• No other terms or conditions implied or expressed not included in this document apply.
• All notices, acknowledgments or replies referred to in this document are to be made by post, or sent via Email.
This agreement is binding, By booking with Absolute DJS Kelowna you acknowledge that you have read and agreed to these Terms and Conditions. Once service has begun no amendments may be made. Absolute DJS Kelowna has the right to modify these terms and conditions without prior warning.